Adding a new offer on the ShareSpace platform is a very easy and intuitive process.
What’s more, we are basically the only platform that offers office operators so much freedom in the content of the offer published for the clients- remember, you always have access to the contents and can modify it at any point.
ShareSpace provides its advice to make the offer as attractive as possible for potential clients. To learn how to create a perfect profile, see our article Best Listing Practices – how to make my offer more attractive?
How to add your offer?
First, have at hand the information below, as it will be necessary during the process:
* Location address
* Location email address
* Location telephone number
* Reception opening times – open 24/7?
* Short description of the location
* Which floors are occupied by your venue?
* Number of square meters/ square feet of the location?
* Where to park, parking garage around, or parking spots available?
* Pictures of:
- The facade (outside view) x1
- Interior shots of the property x3
- Different offices available x1 each
* Venue amenities (e.g. coffee, printers, Wi-Fi)
* Your company’s tax number
* Your company’s bank account number and BIC/SWIFT code
* Prices for offices and prices for coworking / dedicated desks & conference rooms.
If you don’t have an account on ShareSpace simply register here: Register your venue
If you already have an account on ShareSpace simply go to your BUILDINGS tab right below your name and surname:
You will see all of your locations plus the option ADD VENUE:
In the next step, you will be asked to first put in the name of the venue. Remember that this is the name of the building you are adding, not your company name!
Next, you must enter few general details about your venue.
First, from the drop-down list choose the type of venue. You can select from Coworking Space, Office Sublet, Serviced Office, and Hotel.
Then type in the information about the currency you use, the address of the venue, and contact details. Mark if the venue is already open and if not, when is the planned opening date. After completing all the details simply choose the NEXT button.
In the next step please fill in your reception desk opening hours. Tick the box in the column CLOSED if the reception does not operate on a specific day at all.
In the next step, you will be asked to add a description of the venue. It is a very important step as this information can easily be seen by your future clients! Below, please write on which floor is the venue located and how big is it.
This is also where you can add 3D tour or video to your venue page. It does make your profile look more attractive to the clients so make sure to paste a link if you have such promo materials.
Afterward, you need to provide few details about parking and transport guidelines. Make sure you describe directions to your venue accurately, because the Clients will be receiving this information in an email notification sent when you confirm a viewing.
In the next step, you need to upload photos of your space. Pay attention to the following parameters: their dimensions should not be less than 1000px x 1000px, the file size can be a maximum of 10MB, and the acceptable file format is JPG or PNG.
Upload at least one photo of the building and general exterior (building lobby, gardens, patios):
And then at least 3 photos of the interior (common areas, not offices – those you add to specific offers).
The first picture will become your cover photo so choose it wisely. The photos should be of the best possible quality so that you can assess the exact look of your office. It is also important that there are people in the photos of the office space, users of a given space – thanks to that a potential tenant can more easily imagine himself in your office! Spaces then become more “human”, with a friendly vibe, which significantly increases the attractiveness of the offer.
In addition to photos, you can optionally add a floorplan of your venue.
In the next step mark the amenities available in your venue:
Finally, provide the data about your company, upload your logo and add an e-mail address where you want the copy of your invoices to be sent apart from your email address (e.g. email address of your accountant).
Once the basic data of the facility is completed, you can start adding information about specific workstations such as desks, offices, conference rooms.
Just remember – your venue will not be visible in the search results until you add the offers for specific spaces and send them for verification.
If you wish to know more about adding offices please check out our article How can I add office offer to my venue page?
